Communication and working mode

Internal

Language

On-spot communication at SK happens in English or Swedish. If you're not fluent in Swedish, don't hesitate to ask for a conversation in English.

Persistent internal communication is always done in English.

The language of communication with externals depends

Remote working style

Smartakartan is a partly-remote initiative, mostly based and grown in Göteborg, Sweden. We mostly work independently syncing via Slack. Often we meet in person on Wednesdays and have standups Mondays and Thursdays 8:45.

Similar to other remote initiatives, we highly value asychronous communication.

Channels

We use different channels for different level of information shared and the sychronosity

Synchronous communication

Llama:n i GBG
- For meetings in real life, we mostly use the co-working space Llama Lloyd on Hisingen, Göteborg, Sweden. https://www.llamalloyd.se/coworkingspace/
Jitsi
- For online meeting, we typically use Jitsi. https://meet.jit.si/smartakartan
Standups
- Typically we have standup meetings Mondays and Thursdays 8:45 in Jitsi.
Working Wednesdays
- Often, we meet Wednesdays at Llama:n for co-working or meeting.

Asynchronous communication

Slack
- Slack is our main channel of short-lived communication. We use the namespace https://kollaborativekonomi.slack.com. This namespace is shared with many other topics in KES
- The most relevant channels for SK are
  - #ke_om_smarta_kartan most general channel around SK
  - #ke_smarta_kartan_dev channel around the technical development of SK
  - #sk_ux channel for UX discussions
  - #ke_aktivamedlemmar general channel for the active KES team
  - #sk_ + some region. Channels for discussions specific to this client / region
Handbook
- You're reading the handbook right now. Yay! This is our Single Source of Truth containing all information of persisting relevance.
- This is our all's document. Please fix any typo you find, clarify any confusion and update every piece of outdated information. Also don't hesitate to put in new content.
- Our handbook is a very new piece of our communication strategy, but it'll be a vital and major part soon.
Google Docs & Drive
- Traditionally Google Docs is a tool that we use very often for collaboratively create document and store file. There are at least two drives I'm aware of and some more random docs.
- Currently I don't know whether there is a good structure and dare to doubt this. This just documents the current state.
- For the future I assume that a lot of persistent information (e.g. guides) will move into the handbook.
  - For documents or information that are created wrt. specific event, we'll see, whether we keep them in google docs and link them here or move some information into the handbook.
- The drives and docs I'm aware of
Gitlab Code
- The repo where the code lives is https://gitlab.com/kollaborativ-ekonomi-sverige/smartakartan/
Gitlab Issues
- All communication around development of the software is done in issues in the repo https://gitlab.com/kollaborativ-ekonomi-sverige/smartakartan/issues.
Trello
- KES uses Trello for its workflow. Thus typically all SK tasks that are not related to coding are found in KES's Trello board https://trello.com/b/og5ER96p/kes-styrelsearbete