Smartakartan Handbook

Who we are and what we do

We are a mixed bunch of people who want a world in which we share and budget our resources. The mission is to bring together people and facilitate a sustainable lifestyle by increasing participation in the local sharing economy. We thrive for a sustainable and resilient society where people meet and cooperate.

We build the Swedish platform for sharing economy. Smartakartan is our flagship and is a map of community initiatives as well as the entry point to the platform. We are backed by the community association Kollaborativ Ekonomi Sverige. Besides others, it is a think tank that aspires after and explores solutions for tomorrow's community in an empirical way.

What is Smartakartan?

Smartakartan (SK) is the Swedish platform for sharing economy. It is KES' flagship and a map of community initiatives as well as the entrypoint to the platform. SK wants to make it easier for people to live more sustainably, by encouraging community, new meetings and access over ownership. We do this by showing initiatives and networks. On the map you can, among other things, find bike kitchens, swap groups, clothing swap days, free shops and digital platforms.We are backed by the community association Kollaborativ Ekonomi Sverige.

This is not the Yellow Pages or a list over businesses. SK is about people and communities that share. What we show on the map is highly curated and decided by our criterias that have been agreed between KES  and the participating regions.

History

2015

2016

2017

2018

2019

2020

2021

2022

2023

2024


Kollaborativ Ekonomi Sverige (KES)

KES stands for Kollaborativ Ekonomi Sverige (Swedisch for Collaborative Economy Sweden) and is, besides others, a think tank that aspires after and explores solutions for tomorrow's community in an empirical way.

Smartakartan was born in this society is slowing growing out of it. Yet it still strongly shares ressources and people. Read more about the history in History.

Our Team

Contact details to all can be found in the Slack profile details.

Jonte.

Laetitia.

Daniel.

Robin.

Veine.

Issi.

Tore.

Drakryggen.

Sena.

Mia Magnusson.

Tord.

Welcome to the SK team

This guide describes the onboarding from a volunteer side. For the SK perspective see Volunteer onboarding.


Hej and welcome to the SK team!

This guide will be your companion during the onboarding. We are a very organic team and many things might seem fuzzy. This handbook will guide you into through our djungle. Feel free to browse through the book to whatever interests you.

Here is your checklist for getting started at SK:

Some notes about volunteering at SK:

Communication and working mode

About Communication

Communication, i.e. transported information, can happen via different channels with different properties. We differentiate between synchronous channels in which all communicating parties are interacting at the same time and asynchronous channels, in which communicating parties are not required to work on the communication at the very same moment. Examples for synchronous communication are personal meetings or (video-)calls while asynchronous communication is often text-based like mails, Slack, Issues or this Handbook.

Also do channels differ in their persistence: While personal meetings and calls only exist for this very moment, information in a Handbook can be easily found again. Text messages like Slack also tend to get old and are thus considered non-persistent.

— This page and the whole SK Handbook is highly inspired by the Gitlab Handbook about Communication.

How we communicate

Internal

Language

On-spot communication at SK happens in English or Swedish. If you're not fluent in Swedish, don't hesitate to ask for a conversation in English.

Persistent internal communication is always done in English.

The language of communication with externals depends

Remote working style

Smartakartan is a partly-remote initiative, mostly based and grown in Göteborg, Sweden. We mostly work independently syncing via Slack and have a bunch of regular meetings

Similar to other remote initiatives, we highly value asychronous communication.

Channels

We use different channels for different level of information shared and the sychronosity

Synchronous communication
Asynchronous communication

 

External channels

How to add an initiative

How to cotribute code

Volunteer onboarding

This guide describes the onboarding from the SK perspective. The guide for the volunteer is Welcome to the SK team.


New volunteers need access to

The also should get a mentor / contact person.

The mentor has the responsibility to

Regular Meetings

This document describes the different types of meetings we have. For our general remote work mode checkout Communication and working mode.

Standups

We meet semiweekly on Mondays and Thursdays 9:10 in our Jitsi room https://meet.jit.si/smartakartan for quick standups. A log is kept at https://docs.google.com/document/d/1FCrqONkAFjCOSDNcaeFSuzNmjv2noZzsizSfErYABzg.

Working Wednesdays

Often, we use Wednesdays to meet in person or co-work.

Styrelsemöte

This is the monthly/biweekly? meeting of the KES board for discussing the current affairs.

Styrgruppmöte

This is the semianually? meeting of SK's customers for discussing the future direction.

Årsmöte

This is the annual KES meeting with all members.

Decision making

Decision can be made on several different levels.

Operational day-to-day decisions can be taken by any volunteer and should be discussed in a small team (Wednesdays is a great occasion for this) and at least presented in the standup.

Bigger decisions need to be signed off by the KES board in a styrelsemöte.

Decision regarding what SK is needs to be discussed with the styrgrupp.

Decisions that touch KES' identity need to be taken in a annual meeting.

Beta version

We're building the next version 4.0 of Smartakartan right now. You can find the development at https://gitlab.com/kollaborativ-ekonomi-sverige/smartakartan/ and a preview at https://beta.smartakartan.se.
Feel free to play around and test this new version. For testing purposes the initiatives from the current version 3 have been imported. Initiatives can be edited in the curation panel (credentials). Please note that changes made in this panel here will be overwritten at some point.

Noteworthy changes:

We're happy about any feedback. Please reach out to us via our feedback form.

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